Gone are the days when nearly all employees and students alike used floppy disks, CDs, and even flash drives to store and send massive amounts of files.
The advent of cloud computing and storage has enabled everyone to keep all their data without IT hardware equipment taking up so much space. But with the rise of this technology, how can individuals and organizations manage and secure their data in the cloud?
Handling User Authorizations
No matter the location of the stored data, system administrators must be keen on watching over every user. Not everyone should have a high-level authorization that allows them to modify software settings with ease. If a company decides to pay for a cloud service provider, the higher-ups or at least the IT department should learn how the provider handles user access. There should be a clear and detailed policy regarding the use of cloud services.
Creating Strong Passwords
Sometimes, the most significant problems result from the most straightforward errors. Even if an employee does not fall for a phishing scam through email, they can still suffer a hacking incident because of a cracked password. Innovative technologies benefit people regardless of whether they have good or bad intentions. Cloud data is a good investment only if it’s highly secured.
The problem is that hackers are also continually developing more efficient software for guessing passwords — with some being imagined in mere seconds. Thus, every person with access to cloud services must have a complex password. Avoid using a single word or having everything in lowercase. Use symbols and unusual terms. Likewise, administrators should encourage the regular changing of passwords.
Organizations should ideally hire cloud service providers that already come with data encryption. Otherwise, the members can encrypt files themselves using reliable software for password placements. Doing so ensures that valuable data have an added layer of protection once they’re uploaded to the cloud.
Moreover, a VPN grants people a secure way to collaborate online. Workers can use company software and transmit company data without fear of unauthorized parties waiting to exploit sensitive information. Such a service will also alleviate cybersecurity threats. Does VPN protect from DDoS or a Distributed Denial of Service? Yes. A DDoS attack requires the IP address of the target.
However, a VPN service replaces the computer’s actual IP address with an address they own. Thus, online services can continue without worrying about a sudden increase in traffic.
Cloud data services are a godsend for consumers and businesses. Still, people must develop a proper cloud management strategy before they send in more of their valuable data.